Agency support

Boards and committees

Governance

The ‘Good governance for boards and committees’ section of the Commission’s website provides a framework of what good governance should look like for a public sector board. It provides statements of principles, and supports these with explanatory information to give them practical meaning, and are applicable for the wide range of boards and committees found across the public sector.

The principles were developed following extensive consultation across the sector, and in consideration of best practice and the ongoing challenges facing the public sector and its boards in relation to accountability, probity and transparency.

Ongoing assistance has been provided to boards and committees including advice concerning appropriate governing structures, best practice in the conduct of board meetings, and board roles and responsibilities.

Boards and committees remuneration framework

A review of the boards and committees remuneration and policy framework was undertaken. With the assistance of an independent advisor (Mercer Consulting Australia Pty Ltd), factors considered included market movements and activity in other jurisdictions. Amendments to the framework will be applied in 2012/13.

Chief executive officers

CEO performance framework and development

Section 47 of the PSM Act requires that all CEOs appointed under section 45 of the PSM Act must enter into a performance agreement with the Commissioner and their responsible authority in accordance with Commissioner’s instructions. The Commissioner administers the CEO performance agreement process and provides advice and support to responsible authorities and ministers in completing the process.

Completed 2011/12 performance assessment reports are due to be received at the Commission by 31 October 2012. The reporting cycle for TAFE managing directors commences on 1 January and ends on 31 December each year.

In January 2012, the Commission consulted with CEOs and responsible authorities to identify opportunities to improve the efficiency and effectiveness of the performance agreement process. As a result, additional resources to assist CEOs and responsible authorities were developed.

Independent CEO selection and recruitment advice

Under sections 5, 45 and 46 of the PSM Act, the Commissioner is responsible for the employment of CEOs of all departments and SES organisations (Schedule 2 of the PSM Act). This includes facilitating consultation with responsible authorities and ministers to ensure all relevant factors are taken into account before appointments or reappointments are recommended to the Governor in Executive Council for approval.

In 2011/12, eight CEOs were appointed and 16 CEO reappointments were undertaken.

CEO recruitment 1 July 2011 to 30 June 2012

Position and agency

Date vacancy received

Date of decision

Outcome

Chief Executive Officer, Fire and Emergency Services Authority

18/08/2011

12/09/2011

Mr Wayne Gregson APM appointed

Director General, Department of Indigenous Affairs

28/06/2011

15/11/2011

Mr Cliff Weeks appointed

Director General, Department of State Development

14/07/2011

29/11/2011

Mr Stephen Wood appointed

Small Business Commissioner, Small Business Development Corporation

1/07/2011

20/12/2011

Mr David Eaton appointed

Chief Executive Officer, Government Employees Superannuation Board

1/06/2011

24/01/2012

Mr Howard Rosario appointed

Chief Executive Officer, Metropolitan Redevelopment Authority

25/11/2011

12/6/2012

Mr Kieran Kinsella appointed

Director General, Department of Water

22/11/2011

12/6/2012

Ms Maree De Lacey appointed

Managing Director, Insurance Commission of Western Australia

17/11/2011

12/6/2012

Mr Rod Whithear appointed

CEO reappointments 1 July 2011 to 30 June 2012

Agency

CEO

Commencement date

Department of Planning

Mr Eric Lumsden PSM

6/11/2012

Department for Child Protection

Mr Terry Murphy

2/10/2012

Department of the Attorney General

Ms Cheryl Gwilliam

3/08/2012

Lotteries Commission

Ms Jan Stewart PSM

21/08/2011

Gascoyne Development Commission*

Mr Stephen Yule

7/12/2011

Goldfields-Esperance Development Commission*

Mr Robert Hicks

7/12/2011

Great Southern Development Commission*

Mr Bruce Manning

7/12/2011

Kimberley Development Commission*

Mr Jeff Gooding PSM

7/12/2011

Department of Commerce

Mr Brian Bradley PSM

1/8/2012

Department of Education

Ms Sharyn O’Neill

12/6/2012

Central Institute of Technology

Mr Neil Fernandes

11/4/2012

Department of Education Services

Mr Richard Strickland

2/8/2011

Note: As four development commission CEOs were reappointed twice each during the period, the total number of reappointments was 16.

Assistance with appointment/reappointment of statutory office holders

Position and agency

Name

Commencement date

Parliamentary Commissioner for Administrative investigations, State Ombudsman Office

Mr Chris Field

26/03/2012

Perth Market Authority

Mr Steven Ward

16/8/2011

Forest Products Commission

Mr David Hartley

3/4/2012

Electoral Commission (Deputy Electoral Commissioner)

Mr Chris Avent

18/10/2011

Director of Equal Opportunity in Public Employment

Mr Michael Palermo

9/8/2011

Assistance with concurrent appointments of chief executive officers

Position and agency

Name

Concurrent substantive position

Commencement date

Chief Executive Officer, Rural Business Development Corporation

Mr Rob Delane PSM

Director General, Department of Agriculture and Food

13/12/2011

Chief Executive Officer, Country Housing Authority

General Manager, Housing Authority

Mr Grahame Searle

Director General, Department of Housing

13/12/2011

Chief Executive Officer, Country High School Hostels Authority

Ms Sharyn O’Neill

Director General, Department of Education

13/12/2011

Disciplinary matters

The Commission provided ongoing advice and assistance to agencies on the application of disciplinary processes carried out under the PSM Act—particularly in relation to amendments to Part 5 of the PSM Act, which introduced a streamlined disciplinary process. The Commissioner’s instructions relating to discipline were also reviewed.

Machinery of government

The Commissioner has functions under the PSM Act to provide advice to ministers and CEOs on changes to improve the efficiency and effectiveness of the public sector, and to recommend to the Governor machinery of government changes (the establishment, designation, amalgamation, division and abolition of departments).

In 2011/12, the Commission played a major role in the implementation of the following machinery of government changes:

  • The Office of Energy was abolished and its roles and functions transferred to a Public Utilities Office located within the Department of Finance.
  • The Subiaco, East Perth, Armadale and Midland redevelopment authorities were consolidated into a single Metropolitan Redevelopment Authority.

In addition, advice and assistance has been provided to Government and agencies on a range of proposed machinery of government changes including the proposed abolition of the Western Australian College of Teaching (WACOT) to be effected through the Teacher Registration Bill 2011.

Recruitment and advertising management system (RAMS)

The recruitment and advertising management system (RAMS) is an online application that allows agencies to manage various HR requirements around recruitment, severance, redeployment, traineeships, graduate programs and employment.

In 2011/12, a total of 16 841 vacancies were advertised on RAMS, with 178 889 job applications received online.

Enhancements introduced to the system during the past year have allowed agencies to streamline human resource processes further, resulting in efficiency gains across the sector.

Redeployment and severance

Redeployment and redundancy management

The Commission is responsible for the management and maintenance of an effective whole-of-government redeployment and redundancy management framework to support, where practicable, the retention of staff and skills within the public sector.

The Commission undertakes these duties under Part 6 of the PSM Act, and the Public Sector Management (Redeployment and Redundancy) Regulations 1994.

Redeployment and redundancy activity 1 July 2011 to 30 June 2012

Activity

New redeployees registered

26

Number of agencies that registered redeployees

16

Number of redeployees at 30 June 2012

60

Redeployees in temporary positions at 30 June 2012

15

Redeployment placements effected

31

Average number of vacant positions referred for redeployment consideration each month

877

Voluntary severance

Public sector agencies reported that a total of 136 employees accepted offers of voluntary severance during 2011/12.

In addition, 274 severances and section 59 compensation payments were supported under the Government’s 2011 targeted employment separation offer.

Senior executive service (SES)

‘The SES’ refers to a specific group of executive officers appointed under Part 3 Division 2 of the PSM Act. SES members undertake high-level policy advice and managerial roles in the public sector. The provisions of the PSM Act provide for SES officers to be transferred across agencies, promoting the efficiency and effectiveness of the sector.

As at 30 June 2012 there were 479 members recorded in the SES.

Assessments

Under section 29 of the PSM Act, CEOs are responsible for the appropriate deployment of resources and assignment of functions and division of responsibilities within their agency. This includes the establishment and classification of SES positions subject to the endorsement of the Commission.

Agencies are required to seek endorsement from the Commission for the creation, variation and reclassification of SES positions. In undertaking this assessment, the Commission may forward any requests received to Mercer Consulting (Australia) Pty Ltd for a preliminary assessment of work value and indicative classification. The Commission makes classification decisions based on agency submissions and Mercer reviews.

In 2011/12, 119 requests for review were assessed, encompassing:

  • the creation of new SES positions or the reclassification of existing positions into the SES as a result of machinery of government changes, new Government priorities or new initiatives to meet the community’s growing expectations and demand for services
  • the payment of a temporary special allowance equivalent to the SES level.

Many of these requests were offset by the abolition, redesign or restructure of existing positions.

Training

Three introductory training sessions on classification determination were undertaken, with further training to be provided in 2012/13.

Information and communications technology (ICT)

In 2011/12, the Commission continued to represent the WA Government on a number of ICT bodies and policy working groups under the auspices of the Australian Government Information Management Office, including the Cross Jurisdictional Chief Information Officer Committee, the National Collaboration Framework (Communication Strategy) Governance Committee and the Emerging Technologies Working Group. This role fosters relationships between State and Commonwealth Government agencies in developing cross-jurisdictional ICT strategies which improve business processes and the delivery of Government information and services.

The Department of Commerce is collaborating with the Commission to represent WA for the ‘AusGOAL’ program, which provides support and guidance to government and related sectors to facilitate open access to publicly funded information. An immediate result of this collaboration is the incorporation of AusGOAL principles in the latest (draft) revision of the WA Government’s intellectual property policy.

The Commission also maintained its representation of public sector ICT policy and strategy, and good ICT project governance, on major agency steering groups such as the eHealthWA Project Council Committee and the Revenue Systems Modernisation Project Board.

Website governance framework

The Commission continued to support agencies in the application of the website governance framework (WGF), which included:

  • circulating the key principles for managing the public sector’s websites, which provides an overview of the principles that underpin the WGF
  • updating all components of the framework including the publication of two new website policies (website policy and domain name policy) and four new guidelines (website planning guide, social media, web usability guidelines and website design guidelines)
  • conducting awareness sessions for the public sector on web accessibility standards, and workshops on web accessibility requirements and key accessibility topics.

Identity and access management

The Commission represented WA in national forums on identity security and information access management issues, including formulation of a new Australian National Identity Security Strategy (NISS) and the continuing roll out of the Document Verification Service.

Transfer of functions

In 2011/12, the functions associated with information and communications technology, including the WGF and identity and access management, were transferred to the Department of Finance.


Page last updated 11 September 2014